Bookfair FAQ

The 2026 AWP Bookfair is March 4–7, 2026.

#AWP26 will take place at the Baltimore Convention Center in Baltimore, Maryland.

Move-in is from 12:00 noon to 7:00 p.m. ET on Wednesday, March 4, 2026, and from 8:00 to 9:00 a.m. on Thursday, March 5, 2026. Move-out is from 5:00 to 6:00 p.m. on Saturday, March 7, 2026.

Bookfair Booth Package

• 10′ x 10′ space (100 sq. ft. with 8′ high back drape)
• two 6′ x 2′ draped tables, two chairs, one wastebasket
• one printed bookfair ID sign
• two exhibitor all-access badges covering full conference registration (BSAs)
• listing on the online exhibitor list and floor plan
• four author signings

Bookfair Table Package 

• 4′ x 7′ space (28 sq. ft. with 3′ high back drape)
• one 6′ x 2′ draped table, two chairs, one wastebasket
• one printed bookfair ID sign
• two exhibitor all-access badges covering full conference registration (BSAs)
• listing on the online exhibitor list and floor plan
• four author signings

The bookfair is open to registered conference attendees from 9:00 a.m. to 5:00 p.m. from Thursday, March 5, 2026, through Saturday, March 7, 2026.

Yes, children are allowed in the bookfair during show hours. They are not permitted in the bookfair during move-in and move-out hours for safety reasons. Please note that children under the age of sixteen years old must be attended by a parent or guardian at all times.

Each exhibit space comes with two (2) complimentary conference registrations. These are referred to as bookfair setup access registrations (BSAs). The BSA functions as a regular conference registration in addition to granting the holder access to the exhibit hall during move-in and move-out hours. To ensure the safety and security of all exhibitors, additional BSAs are not available for purchase. BSAs must be assigned to be used before the deadline.

The bookfair setup access (BSA) registration holders have access to the bookfair during move-in hours. If you do not have a BSA registration, but have a registration assigned to you, you may be escorted by a BSA holder to set up the exhibit space during move-in. Please note that for safety reasons, children are not allowed in the exhibit hall during move-in.

Location selection takes place in a rolling launch. Exhibit space locations are self-selected using a tiered system based on cumulative years of exhibiting with AWP. Exhibitors who have purchased their space will be sent an email and code allowing them to choose their space within their assigned selection window. After the rolling launch, the selection code will no longer be necessary and new exhibitors may purchase their space and select their location at any time. 

All exhibitors are required to abide by applicable state and federal laws governing sales tax. Please visit the Tax Information page in the Bookfair section of the AWP website for more information. Submission of sales tax information is the responsibility of the exhibitor.

Yes, if they do not interfere with another exhibitor or encroach on aisles or public space. Exhibitors may not erect any decorations or use adhesive materials, including tape, on any walls, ceilings, floors, and facilities in the convention center, including in restrooms, hallways, and meeting rooms. Please do not affix posters or other materials to any of the walls, doors, and other surfaces in the convention center. Flyers may not be placed on tables or other common spaces outside of your exhibit space. Violation of the Baltimore Convention Center rules covering exhibition space may result in removal from the exhibit hall and disposal of flyers.

Yes, you may share your exhibit space with another organization. To add a co-exhibitor, please follow the directions on the Co-Exhibitor Management page. The deadline to add a co-exhibitor is February 1, 2026.

While we cannot refund your exhibit space purchase, you may transfer your exhibit space to another organization. If you’d like to transfer, the organization will need to have an exhibit account set up in our system. To transfer, please contact bookfairservices@awpwriter.org with the organization account name and company administrator’s contact information. The deadline to request a transfer is  February 1, 2026.

Please send an email to bookfairservices@awpwriter.org.